DDA Report - Treasurer

The Derby Diocesan Association of Church Bellringers Income and Expenditure Account Year ended 31 December 2004

Income	2004
	£	£
Subscriptions
Current	5,478.00
NRLM	4.00	5,482.00

Reports
Sales	37.25
Adverts	120.00	157.25

Other
Miscellaneous	76.63
Bank Interest	15.98	92.61

Income to the Association for the Annual Dinner		1,104.87


Total Income		6,836.73

Expenditure	2004
	£	£
Insurance
Members' accident scheme	300.38
Public Liability	676.20
Trophies	66.54
Handbells	17.95	1,061.07

Central Council of Church Bellringers
Affiliation	100.00
Friends of Library	25.00
Rep's expenses	154.50	279.50

Administration
Subsidy for Meetings	77.75
Postage & duplication	376.56
Meeting rooms	30.00
Advertising	189.75
Bank charges	Nil	674.06

Printing Annual Report		1,141.41

BRF
Grant	593.15
Donations	Nil	593.15


Other
Refurbishment of Handbells	1,423.68
Gordon Halls Ringing Centre	800.00
Miscellaneous	33.49
Payments for 2002	Nil
Deposit for Annual Dinner	Nil	2257.17

Paid by the Association for the Annual Dinner		940.00
Total Expenditure		6,946.36

We have examined the Income and Expenditure Account and Balance Sheet, which are in accordance with the books, vouchers and information made available to us.

Firstly, I have returned the Accounts Procedure to a simpler form for the average member to understand. There is an opening balance for the bank and cash in hand as at the 1^st January. We have income and expenditure throughout the year. This leads to a closing balance at the bank and cash in hand on the 31^st December.

This has also meant that we no longer show the breakdown in the Subscription payment – what comes in during the financial year belongs to that year. It is my colleague – the Membership Secretary – who worries about debts from last year or prepayments and exemptions for next year.

Because of the change of accounting method, it is not meaningful to compare 2004 figures with their 2003 counterparts in many cases and I have discontinued this. You can refer to your 2003 Report if you need to.

Miscellaneous Income is principally a profit of £74.13 from the teas at a Meeting plus a small amount accrued by the General Secretary.

There are three large items of expenditure which occur each year – Printing of the Annual Reports which is met out of subscriptions, the Annual Dinner cost which should be met by the sale of tickets and any donation to the Bell Repair Fund as funds permit. We have had one unusual large payment during this year for the Handbells, which will not be repeated.

I have mentioned to your Committee the wisdom of putting on one side a sum each year, on deposit, so that we may have money available at the end of this decade for hosting the Central Council, which has accepted our invitation.

The division of Subscriptions and Membership being handled by another officer of the Association has proved a great success. It allows each to concentrate on the important aspect of their function.

It seems to have speeded up the collection of Subscriptions and removed much clutter from the main account.

Annual Dinner 2004
Income		Expenditure
55 tickets at £20 each	1,100.00	Cost of 57 dinners	940.00
		Entertainment	40.00
		Organ Donation	10.00
		Present	5.00
		Card	5.10
		Stationery & Ink	46.37
		Postage	3.66
Donation from A Barnett	4.87	Profit	54.74

	1,104.87		1,104.87

	Bank	Cash	Total
	£	£	£
Opening Balances 1 January 2004	2,060.04	36.80	2,096.84

Income 2004	6,763.10	73.63	6,836.73

Expenditure 2004	6,903.24	43.12	6,946.36

Closing Balances 31 December 2004	1,919.90	67.31	1,987.21
Excess of Expenditure over Income 2004 - £109.63

Nil

Income

Expenditure